Domain:
Compliance and Enforcement; Service Delivery; Our Core Competencies
Content Type:
Virtual Classroom
Who Should Attend:
You are a Singapore Public Office who works in Customer Service or Engagement function.
Programme Overview
Customers are an integral part of all organisations and when it comes to dealing with customers, we will inadvertently encounter difficult and challenging ones.
This course will provide you a systematic framework approach to handle challenging customer situations and an opportunity to practise advanced skills and techniques to work towards solving the issues of customers in a constructive manner, allowing you to work confidently with the different types of customers.
Learning Outcomes
- Obtain insights on the reasons behind why customers behave in a seemingly unreasonable manner
- Explain every customer’s implicit human needs and what they want in a service request
- Adopt an abundant and win-win mindset when faced with challenging customer situations
- Demonstrate advanced techniques to de-escalate tensions
Last updated:
Part 1: Introduction to Handling Difficult Customers Situations in the Public Sector
- Define what is a difficult customer
- Explain why they behave in that manner
- Identify the basic needs of customers
Part 2: Assessing your mindset when dealing with difficult customers situations
- The different mindsets of interaction when dealing with customers
- What is needed to have a win-win mindset when interacting with customers
Part 3: The 4 steps in CARP to manage difficult customers situations
- The CARP system to defusing hostility
- Control the situation
- Do not take the bait
- Art of self-control
- Acknowledge the emotional state of the customers
- Empathy vs sympathy
- Empathise with emotion
- Echo/Rephrase what the customer has said in your own words
- Refocus
- Making the transition from dealing with emotion to dealing with issues
- How to make the transition without making the customers feel that you are brushing them off
- Problem Solve
- Ask questions
- 4 Criteria for your questions to make customers feel good
- The funnelling technique (open and closed questions)
- Ways to deliver not so “happy” news to customers
- NOPE ways of saying No
- Staging technique
- The “I” technique
- Role Reversal: Speaking like a customer
- Doing the “Can-Can”
Part 4: Techniques for different types of Challenging Customers’ situations
Part 5: Dealing with the challenging customer’s situations
- The non-compliant customers
- The know it all customers
- The nit-picker customers
- The abusive customers
- The persistent customers
- The talkative customers
Wonder Hing
Wonder has experience working with both the private and public sectors, from leadership to frontline employees. Her training domains lie in Emotional Intelligence, Service Excellence, Leadership and People Management, Personal Effectiveness and Hospitality Operations and Management. Over the last 25 years, Wonder’s corporate career spanned across a range of practice in the hospitality industry including an Integrated Resort (IR) pre-opening experience where she played an active role in managing training programmes across Business Units, headed up the Service Quality division to drive service initiatives and groomed hi-potentials for succession planning. Also, Wonder has held various senior positions in hotels, private membership clubs and food and beverage establishments where her responsibilities covered Events Management, training and development, and running day to day activities to ensure satisfaction at all levels. She currently leverages on her diverse operational experience to inspire others to exceed quality standards and guest satisfaction. As a professional coach, Wonder partners with her clients to heighten self-awareness, generate positive thoughts and create an empowering frame of reference for future actions. Wonder is a certified Marshall Goldsmith Stakeholder Centered and TEAM Stakeholder Centered Coach, certified professional coach in transformative coaching, emotional intelligence (EQ) and Myers-Briggs Type Indicator ® (MBTI®) Practitioner. She holds a BBA in Business Management & Hotel, Restaurant & Resort Management and is ACTA (Advanced Certificate in Training and Assessment) certified.
Rosli Abdul Samad
Mr. Rosli Abdul Samad is a Programme Designer and Master Trainer who has conducted training courses in the areas of facilitation skills, assessment of WSQ workshops, project management, productivity and quality improvement, change management, communication skills, learning organisation, group dynamics, self-motivation, time management, and parenting styles. He has 17 years of training experience. Rosli has developed Workplace Development Agency (WDA) certified programmes such as Employability Skills Systems (ES WSQ) for Civil Service College.
Rosli graduated from the RMIT University, with a Degree with Distinction in Business Administration. He subsequently obtained the Advanced Certificate in Training and Assessment (ACTA) through the process of Recognition of Prior Learning (RPL) with the Institute of Adult Learning (IAL) in 2010. He obtained his Masters in Training and Development from Griffith University, Australia where he gained the Griffith Award for Academic Excellence 2012 for being in the top 5% of the cohort. He obtained High Distinctions in Instructional Design Strategies and Workplace Learning. He obtained the Diploma in Adult Continuing Education (DACE) through a super-accelerated programme in IAL in 2013.
Rinkoo Ghosh
Rinkoo is passionate about helping individuals and organisations build emotional agility, resilience and empathy to optimise performance for themselves. Rinkoo is currently an Associate Trainer/Facilitator for the Civil Service College. Rinkoo has been working for the Singapore Public Service, namely Civil Service College, for the past 26 years as an HRD Practitioner, Principal Learning and Development Specialist, Consultant and Facilitator. She offers learning interventions and solutions for all public sector agencies (ministries & statutory boards) and offers customised learning solutions and programmes for social sector agencies. She has trained executives, managers and leaders in various fields of domain beyond Resilience and Empathy. These include Learning & Development, Service Delivery/Customer Experience, HR, Leadership/Management and Oral or Written Communications. Her clients today also include Sentosa Development Corporation, Land Transport Authority, Singapore Land Authority, Ministry of Manpower, Ministry of Social Development and Family Affairs, Home Team Academy, Housing Development Board., among others. Prior to becoming a facilitator and consultant, Rinkoo held professional positions as a Commissioning Editor in publishing and printing government linked organisations. Rinkoo holds a Doctorate in Business Administration( DBA) from New South Wales University, Australia. She also holds a Bachelor of Arts ( Mass Communication) from Australia, and a Master of Arts in Mass Communication from USA. She is certified to train in Learning Organisation and holds a Graduate Diploma in Training & Development with the Civil Service College. She is a Specialist Adult Educator(SAE) with the Institute for Adult Learning (IAL-SUSS) certified with ACLP. She is also an Accredited Facilitator with The Resilience Institute, SE Asia. In addition, she is a certified 7 Habits and Mind Mapping Trainer, a an EQ Trainer and Action Learning Coach(Roffey Park, UK).
Jason Tan
Jason has over 20 years of experience spanning logistics, travel, and technology, he is a dedicated professional specializing in customer service, stakeholder engagement, and personalized communication. Throughout his career, Jason has cultivated a commitment to continuous learning and a desire to contribute to individual and team growth.
Jason is an experienced trainer and skilled coach, having guided individuals through their professional development journey. His coaching approach, enriched by hands-on experience, reflects a commitment to creating supportive environments for managers, aiding them in enhancing team efficiency and effectiveness.
His expertise extends to designing tailored leadership workshops and conducting one-on-one coaching sessions focusing on practical skills and implementation. Jason's aim is to facilitate growth by offering personalized guidance that respects each individual's unique journey. Collaborating with organizations, Jason has successfully developed training plans aligned with their goals. His emphasis on understanding organizational needs, coupled with a commitment to crafting effective training content, has contributed to positive training outcomes.
Chua Bee Choo
Chua Bee Choo conducts training mainly in the areas of customer service and personal effectiveness. Her areas of training include Customer Service, WITS/IQC, Emotional Intelligence, Time Management, Managing and Motivating Frontline Staff for Service Excellence, Working with Difficult People and The 7 Habits of Highly Effective People.
Ms Chua’s experience comes from years of working with people from different industries, both from the private and public sectors. Her forte in customer service comes from her practical experience in dealing with customers at the front counters and call centres, as well as developing and implementing service policies and initiatives; such as setting service standards, conduct service audits, evaluating performance and implementing the integrated rewards system for the organisation.
She holds a Master of Education in Training and Development with the University of Sheffield, Bachelor of Arts (Hons), Diploma in HRD, Associate Diploma in Customer Service (USA) and the Associate Diploma in Public Speaking (LCM), a Certified Trainer for the Disc Profiling System, Certified Trainer for the 7 Habits of Highly Effective People, Certified Six Seconds Associate EQ Trainer and Certified Stress Management Consultant. She has also attained ACTA certification awarded by WDA.